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Apr 9, 2023
Philip Wiest, Guest Blogger
Tell the truth: have you ever “nodded off” in a webinar?
Obviously, you weren’t engaged, involved, or caffeinated enough!
Zoom has a solution, and it’s the new Whiteboard experience.
Zoom Whiteboard is a visual collaboration tool that facilitators and attendees can use for collaboration before, during or after Zoom Meetings.
Zoom Whiteboards are accessible through nearly any Zoom-enabled device, creating a seamless experience for attendees on laptops, desktops and tablets.
Changes to whiteboards are saved (and previous versions preserved) automatically no matter where or when you work.
As a presenter, you can easily prepare and preserve your whiteboards with objects, images and text to architect your own unique engagement activities.
Presenters can access Zoom Whiteboard from:
To get started with Zoom Whiteboard, you’ll need Zoom version 5.10.3 (Released April 18, 2022). The current version of Zoom is 5.13. Desktops and mobile devices with obsolete versions of Zoom are only able to view whiteboards, not edit whiteboards.
To explore Zoom Whiteboards, sign into to your Zoom web portal and click “Whiteboards” on the left side navigation menu to access the Zoom Whiteboard workspace.
In the Zoom Whiteboard workspace, you can create, edit, share, delete or search for your whiteboards and those whiteboards others have shared with you.
Use the top menu to organize your whiteboards. The commands include All Whiteboards, Recent, My Whiteboards, Shared with Me, Starred and Trash.
Click the “more commands” (…) button beside any whiteboard to display more options, including: Lock, Rename, Duplicate, Open in New Tab, View activity and Move to Trash.
When you are in a Zoom meeting, click Whiteboards from the meeting toolbar to create a new whiteboard or share one you’ve already created.
When you click Whiteboards on the Zoom menu, you’ll see options to:
Meeting hosts can also disable or restrict whiteboarding permissions during a meeting by deselecting “Allow participants to: Share Whiteboards,” which is visible on the in-meeting Security menu.
If you’re still uncertain how to incorporate a whiteboard in your presentation, here are some ideas:
Presenting and Teaching | Zoom Whiteboards are designed to work across all supported Zoom hardware platforms, so you can share them with students who have touch screen. |
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Diagram a Process or a Workflow | Whiteboard features like “instant shape connectors” and “drag and drop images” make whiteboards an excellent tool for mapping out processes, workflows or hierarchies. |
Track Progress and Task Ownership | Assign task owners and provide updates and feedback through the comment feature. Easily add content over time with the infinite canvas and the option to add up to 11 pages. |
Use It for Visual Design and Sketching | Use Zoom Whiteboard on a tablet or mobile device or connect your favorite stylus to sketch directly on a whiteboard. |
In short, nearly anything you can do in person with a whiteboard or flip chart, you can do with the Zoom whiteboard.
Depending on whether you are in a meeting or preparing your whiteboard in the Whiteboard workspace online, you’ll have different tools!
Currently, most of these tools have keyboard shortcuts.
In addition to the toolbar commands, you’ll see six additional whiteboard screen elements:
Do you need the complete Zoom Whiteboard documentation? Here’s the user guide.
Yes!
In Zoom Meeting breakout rooms, breakout room participants have access to screen share, chat and audio at the same level they have in the main room.
A Whiteboard is equivalent to a shared screen in a breakout room. If a user can share a screen, they can create or use a whiteboard shared with their account.
Yes!
After returning to the main meeting, any participant in the breakout room can share their saved whiteboard with the entire group by opening it and showing it via a shared screen.
Of course, your user would have to be as tech savvy as you!
Watch this space; Zoom updates emerge often!
Phil Wiest is an expert software trainer, computer analyst and database consultant who knows both the intricacies of computer systems and the ways today’s professionals need to use these essential business tools. Using his experience in Microsoft Excel and Microsoft Office, as well as Windows® and the Internet, Phil uses a special mix of tactful guidance and distilled observation so his audiences learn and retain the critical keystrokes, application combinations and creative processes that save time and simplify computer use.
Ready to learn more? Check out some of SkillPath’s live virtual training programs, on-demand video training or get it all with our unlimited eLearning platform.
Philip Wiest
Guest Blogger
Philip Wiest is an expert software trainer, computer analyst and database consultant who knows both the intricacies of computer systems and the ways today’s professionals need to use these essential business tools. Using his experience in Microsoft Excel and Microsoft Office, as well as Windows and the Internet, Phil uses a special mix of tactful guidance and distilled observation so his audiences learn and retain the critical keystrokes, application combinations and creative processes that save time and simplify computer use.
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